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San Diego Workshop – Sept 2016

2016-09-19 01:30:00


On September 19-20 the Scholarly Commons Working Group is holding a 2-day workshop (with an evening reception on the preceding day) at University of California, San Diego. This invitation-only workshop is the second of two workshops on the Scholarly Commons, which is an information space based on common agreement on standards and principles. The workshop aims to put the infrastructure and policy pieces together that make the global Scholarly Commons tick. What do we already have that matches the principles of the Scholarly Commons (laid down after the first workshop held in Madrid in February 2016), and what still needs to be done?



Open meeting notes

Annotated draft of the principles

On the opening night during the reception there will be some introductory activities to get everybody in the right state of mind. On the two full days there is a main program and an ‘unworkshop’.

Main program

The main program will consist of a number of one- and two-hour sprints. During these sprints the participants will discuss the operationalization of the principles, assess current practices, standards, tools and infrastructures for compliance with the principles, and look at what tools, practices etc. are needed but not yet compliant or simply not yet available. The last sprints of the main program are looking forward: what still needs to be done before we can say there is some form of scholarly commons?

Sessions and outcomes
 1   Nature and value of the principles: create a common understanding
 2  Compliance check: see if current tools & practices adhere to principles or not
 3   Compliance implications for principles: insight into expected hurdles in scholarly commons
 4   Reflection on principles: suggestions for improvement based on theory and practice
 5   Visions of knowledge commons: diversion and inspiration in short surprise evening talks
 6   Requirements for the scholarly commons: decide on what is needed
 7   Filling the gaps: what needs to be created/adapted?
 8   Who's involved: identify stakeholders in filling the gaps
 9   The road ahead: formulate the most urgent actions



In parallel we have an ‘unworkshop’ that any participant may enter for some time  to discuss broader (e.g. theoretical) issues relating to scholarly commons, but also discuss issues that arise in the main program and are to difficult the solve there without disturbing the workflow. And it is of course also for anything else participants deem important to discuss, create, check, annotate or whatever. The only condition is that participants in the unworkshop think about how the results of their work can feed back into the main programme. Such cross-fertilization is facilitated at several points in the main programme (e.g. in sessions 4, 6 and 9), but may of course occur at any time. 


Formats of the program will be varied: ranging from small and medium sized subgroup work, plenary results presentations, graphical work, moderated and unmoderated discussions, working on shared documents to some surprise elements.

What's in a name? 

Does the term Scholarly Commons imply that a system for scholarly communication based on our principles should by definition be a 'commons' as defined by theory on commoning (per the work of Elinor Ostrom, David Bollier and others, see this introductory text or peruse this Zotero reading list)? Or is such a true commons only one of many possible outcomes, meaning a more loose interpretation of the word 'Commons' in Scholarly Commons?

These are fundamental questions that the SCWG organizing committee have discussed at length. A summary of the main arguments can be found here. We do not have an answer yet, nor do we want to impose one on the community. We do want to provide space and time during the San Diego workshop to discuss the theory of commoning and how it relates to the Scholarly Commons.

Schedule (tentative)


The Opening Reception on Sunday will be held at the Estancia Hotel, the Monday and Tuesday workshop will be held on UCSD campus The Village 15th Floor.  

Sunday, September 18th

Time Description Room
18:30 – 20:30 Opening Reception/Session Adobe Room – Estancia Hotel

Monday, September 19th

Time Description Room
7:45 – 8:30 Breakfast UCSD/Village – 15A
8:00 – 17:00 Workshop UCSD/Village – 15A
10:30 Morning Break UCSD/Village – 15A
12:15 – 13:15 Lunch UCSD/Village – 15A
14:45 Afternoon Break UCSD/Village – 15A
17:00 Adjourn  
17:30  Dinner at the Gliderport  Cliffhanger Cafe

Tuesday, September 20th

Time Description Room
7:45 – 8:30 Breakfast UCSD/Village – 15A
8:00 – 16:00 Workshop UCSD/Village – 15A
10:30 Morning Break UCSD/Village – 15A
12:15 – 13:15 Lunch UCSD/Village – 15A
14:45 Afternoon Break UCSD/Village – 15A
16:00 Adjourn  
  Dinner on own   

Meeting Meeting Location & Hotel Information

The workshop will take place on the UC San Diego campus at The Village's Meeting Rooms on Fifteen (access map). Accommodations are being made for all attendees at the Estancia La Jolla Hotel, which is within walking distance to the meeting space. Meals (breakfast, lunch, dinner, and coffee breaks) will be served during the workshop.

Address: 9700 N Torrey Pines Rd, La Jolla, CA 92037
Phone: +1 (855) 430-7503
Walking directions from the hotel to UC San Diego:


Workshop attendance is by invitation only. For invitees, airfare and travel related expenses will be reimbursed if needed. For alternate arrangement or if you have any questions, please contact



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